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The following suppliers have been awarded the RFP for PDF Accessibility Remediation Services at Ohio State.
Allyant (DBA of NetCentric)
- Supplier ID #: SPL-0048046
- Supplier Contract #: SPC-1000014524
- Contact: Jeff Jullion, Senior Account Executive, Education
- Email:jjullion@allyant.com
- Phone: (800)-563-0668 x5242
Appligent Document Solutions
- Supplier ID #: SPL-0005820
- Supplier Contract #: SPC-1000014626
- Contact: Virginia Gavin
- E-mail: vgavin@appligent.com
- Office Phone: (610) 284-4006
Deque
- Supplier ID #: SPL-0032682
- Supplier Contract #: SPC-1000014641
- Contact: Roger Njunge, SLED Account Executive
- Email: roger.njunge@deque.com
- Phone: (276) 240-8692
Mobikasa
- Supplier ID #: SPL-0021247
- Supplier Contract #: SPC-1000014523
- Contact: Siddhartha Sharma, VP, Business Development
- Email:sid@mobikasa.com
- Phone: (917) 900-7171
Remediation Standards and Requirements
- The supplier guarantees the remediated documents meet Web Content Accessibility Guidelines (WCAG) 2.1 at levels A and AA per the specification and procedures outlined in the WCAG 2_1 PDF Evaluation Standards document. Suppliers will warrant their work for a minimum of 1 year from the date that OSU receives the remediated document. If OSU finds any accessibility issues with the document, the supplier will remediate the issues free of charge within the year.
- Before returning the remediated document to OSU, the vendor will add the following metadata in Document Properties in the dialog under the Custom Properties tab to indicate its accessibility:
- Name: WCAG2_1AACompliant_YYYYMMDD
- Value: Remediation Company Name
Steps for Requesting a Quote and Hiring a Vendor
1. Determine how you are transmitting files to the vendor.
- SFTP Server Requirement: If you are requesting remediation of a large batch of PDF files and/or the files contain S3/S4 data, you must transmit files via the vendor’s secure SFTP server. To get an account setup with the vendor, please email the vendor requesting a new account.
- Note: Deque is not approved for S3/S4 data, but all other vendors are approved.
- Email: For sending a small number of files containing S1/S2 data, you may transmit the files through email.
2. Vendor Quote
Transmit files to the vendor(s) and request a quote. Vendor(s) will review files and provide a quote within 3-5 business days. The quote will contain a date when the accessible files will be returned to you.
3. Vendor Selection
- Once you choose a vendor to perform the remediation, email your approval.
- Create a purchase order and submit it to the vendor.
- Note: Each unit is responsible for the cost of remediation services. There is NO central funding available.
4. Deliverable
- Upon quote approval and issuance of a purchase order by the University, Supplier will perform full remediation per the specification and procedures outlined in the WCAG 2_1 PDF Evaluation Standard” document provided in the bid.
- Vendors should meet agreed upon timeframe for deliverables, and in the event of unforeseen circumstances that prevent timely delivery, they must notify the unit as soon as possible.
Vendor Pricing
The following pricing serves as a guide for quote estimation. All vendors will review the PDFs and provide quotes to the requester. Deque is the only vendor that is offering a $15 flat fee per page for both documents and forms.
Vendor | Base Price | Forms | Notes |
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Allyant | $5.00 per page |
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Appligent | $100 per hour |
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Deque | $15.00 per page |
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Mobikasa |
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